Code No. 206.3
BOARD SECRETARY
It shall be the responsibility of the board to annually appoint a board secretary.
A board secretary may be appointed from employees, other than a position requiring a teaching certificate, or from the public at the board meeting held each year after July 1 and no later than August 15, to serve a one year term of office. To finalize the appointment, the board secretary shall take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.
It shall be the responsibility of the board secretary, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the board; to keep complete minutes of special and regular board meetings, including closed sessions; to keep a record of the results of regular and special elections. The board secretary shall also be responsible for filing the required reports with the Iowa Department of Education.
In the event the board secretary is unable to fulfill the responsibilities set out by the board and the law, superintendent’s secretary shall assume those duties until the board secretary is able to resume the responsibility or a new board secretary is appointed.
Legal Reference: Iowa Code 12B.10; 12C; 64; 277.27; 279.3, .5, .7, .31-.33, .35; 291.2-.4, .6-.15; 299.10 (1995). 281 I.A.C. 12.3 (1). 1978 Op. Att’y. Gen. 328.
Cross Reference: 202.2 Oath of Office, 210.1 Annual Meeting, 215 Board of Directors’ Records, 510.10 Truancy – Unexcused Absences, 704.3 Investments, 707 Fiscal Reports, 708 Care, Maintenance, and Disposal of School District Records
Approved December 10, 2001
Reviewed March 12, 2018
Revised April 14, 2008